How it works - Occupiers

occupiers

At Flexify, we specialis e in finding the perfect office solutions for businesses of all sizes. Whether you’re looking for a serviced office to support a fast-growing team, a managed space to give you more control, or a leased office for long-term stability, our experts are here to help. With deep knowledge of the UK and European markets, we guide you through the process of finding a workspace that not only meets your operational requirements but also aligns with your company culture and growth plans.

At Flexify we put the long-term success of our clients at the heart of everything we do. We work with you to gain a thorough understanding of your business, your growth plans, working patterns and workplace needs. This allows us to develop a tailored workplace brief and enables us to map out a workspace strategy. We truly believe that an effective real estate strategy can be a catalyst for improved business performance and improved staff hiring/ retention.

The process

Define your requirements

Before you begin your search, it’s essential to define the needs of your business. This includes understanding key factors like:

Size: How many employees will need workspace, and do you require room for growth?
Location: What areas align with your company culture and are convenient for your employees?
Amenities: Do you need specific facilities such as meeting rooms, high-speed internet, breakout areas, or parking?
Budget: What is your price range, and how flexible can you be?
Lease Type: Are you looking for serviced, managed, or leased spaces?

By clearly outlining your requirements, we can tailor your search to find options that best match your business objectives.

Search and shortlist

Once your needs are defined, it’s time to start searching. Using Flexify’s tech-driven platform, you can easily browse available spaces in your preferred areas. Our platform is optimised to give you access to the latest listings, complete with data on space features, locations, and amenities.

We also apply our industry expertise to refine and personalise your search, providing a curated list of options that best fit your business. This combination of data and human insight ensures you’re not overwhelmed by choices, but instead presented with the most relevant spaces.

View and compare

With your shortlist in hand, the next step is to schedule viewings. Flexify helps coordinate visits to the spaces that stand out to you. During the viewings, we encourage you to assess how the space aligns with your company culture, team needs, and future growth.

After the viewings, we support you in evaluating and comparing the options. We help you weigh key factors like cost, amenities, location, and lease terms. Our experts are always available to answer questions and provide additional insights to make sure you have all the information necessary to make an informed decision.

Negotiate and move in

Once you’ve chosen your ideal space, we step in to handle negotiations with the landlord or workspace operator. Leveraging our strong relationships and market knowledge, we work to secure favorable terms that fit your budget and long-term plans. Whether it’s negotiating lease flexibility or additional incentives, we ensure you get the best deal possible.

After the negotiations, we guide you through the final steps of contract signing and logistical preparations for move-in. Flexify ensures that your transition into the new office is seamless and hassle-free. Once you move in, your team can hit the ground running in a space that’s perfectly suited to your business needs.

A tech led approach for finding office space

Our approach aims to make your search for commercial space as simple as possible, and strips back any stresses and complexities you would typically experience.

Our approach is based upon three essential components which work in synergy to deliver the right space options for you and your business.

Data

Our platform gathers and analyzes a wealth of data points across a wide range of spaces, features, locations, and cities. This comprehensive dataset allows us to filter and present only the most relevant options based on your business’s unique needs.

From office size and amenities to neighbourhood demographics and transportation links, we harness data to deliver highly targeted workspace solutions, ensuring you find a space that not only meets your operational requirements but also supports your long-term growth.

People

While data and technology are crucial, people remain at the core of the commercial property industry. Our team of experts leverages years of industry experience to interpret the data, providing personalized advice and recommendations that align with your business goals. We work closely with workspace operators, using our strong relationships to negotiate the best possible terms on your behalf.

With Flexify, you get the perfect balance between cutting-edge technology and hands-on expertise, ensuring that your new office is a strategic fit for your company’s culture and vision.

Technology

Our platform is built to simplify and optimize your search for commercial space. Designed with the user in mind, the Flexify portal provides a seamless, tech-optimized experience, allowing you to view a full spectrum of available options in the market, compare features, and make informed decisions with ease.

The technology behind our platform speeds up the traditionally time-consuming process of office relocation, providing you with data and insights to help you secure the right space faster, more efficiently, and with greater confidence.